Village Clerk

The Clerk fulfills a pivotal role as the intermediary between the Mayor, the Aldermen, and the citizens, facilitating effective communication and collaboration among all community members.

In the Village of Hall Summit, the Clerk executes a wide range of clerical, record-keeping, and administrative duties that support the Aldermen and the Mayor in their governance functions. This position is essential for the efficient operation of local government and for promoting transparency and accountability to the public. Among the primary responsibilities of the Village Clerk are the following:

- Management of Speaking Requests: The Clerk oversees and coordinates requests from constituents wishing to address the Mayor and Aldermen during Council meetings, thereby ensuring that community members have the opportunity to engage with their local government.

- Preparation of Council Agendas: The Clerk is tasked with the collection of relevant information and the preparation of comprehensive Council agendas, which delineate the subjects to be discussed at each meeting. This process involves collaboration with the Mayor and Aldermen to prioritize issues and incorporate community feedback.

- Organization and Maintenance of Records: The Clerk is responsible for collecting, organizing, and preserving official records of the village, including contracts, ordinances, and resolutions. This responsibility is critical for ensuring that accurate documentation is accessible for reference, thereby facilitating transparency in governance.

- Documentation and Submission of Meeting Minutes: The Clerk meticulously records the minutes of Council meetings, capturing the discussions, decisions, and actions taken. These minutes are then submitted for approval and made available to the public, serving as the official record of proceedings and fostering civic engagement. Through these responsibilities, the Clerk significantly contributes to the effective management and governance of the local government, ensuring the fair implementation of policies and laws while keeping the community informed and engaged.